Town of Blooming Grove Board July 27, 2004 Meeting Minutes

In the absence of Chairman Anderson, Supervisor Linzmeier made a motion to have Supervisor Johnson chair the meeting. Supervisor Berg seconded motion. Motion Carried with Supervisor Johnson abstaining. Supervisor Johnson called the meeting to order at 6:30 PM. Board members in attendance were: Supervisor Linzmeier, Supervisor Johnson, Supervisor Stube and Supervisor Berg. Chair Anderson was noted as excused. A quorum was noted.

Others in attendance were: Deborah Sellers, Derick Babler, Nancy Turcotte, Jeff Bollig, Harold Curley, Greg Smithback (Gilbert Construction), Christy Bachmann (City of Madison Engineer), Greg Thompson, Roxanne Stillman and Audrey Rue.

Supervisor Johnson asked those in attendance to sign in on the sheet provided.

The Pledge of Allegiance was recited.

Meeting Acknowledgment: It was noted the board meeting had been properly posted in the towns' five posting locations.

Meeting Agenda Review: The agenda was reviewed.

Bollig Properties – Holding Tank Variance A motion was made by Supervisor Johnson to approve the holding tank variance request. Supervisor Linzmeier seconded motion. It was noted the Public Hearing was held last week, with no one coming forward to object. The Plan Commission had voted unanimously to make a recommendation to the Town Board to approve. Motion Carried 4 to 0.

Milwaukee Street Rezone (Fish Property) Greg Thompson was present representing this request. Supervisor Johnson noted the one issue that had come up was the request for a privacy screen. The Plan Commission unanimously approved the request with the requirement of a privacy fence. Supervisor Johnson made a motion to approve the Milwaukee Street Rezone request. Supervisor Linzmeier seconded that motion. Motion Carried. It was noted the Conditional Use Hearing would be held next week.

Road Repair on Milwaukee Street Christi Bachmann, Engineer from the City of Madison was present to discuss redoing a portion of Milwaukee Street . Blooming Grove owns half the street and the City owns the other half. The proposed work is estimated at $29,690.00 for Blooming Grove's portion which is ½ the North half. In addition, 120 feet needs curb replacement. Ms. Bachmann indicated the City has already “let” the contract, so the prices are actual.

Supervisor Berg commented the cement portion between Walter and Schenk Street seemed rougher than the asphalt part. Ms. Bachmann explained the cement roads are under a different program. Supervisor Berg asked to have Milwaukee Street explored for marking it different and also look into the road widths.

Supervisor Berg asked how the City finances this. If the Town isn't interested, the City will do only their half. Supervisor Berg asked to see the City's portion of the project. Supervisor Berg also wanted the issued addressed on how to keep people from driving the road as if it were a 4-land road.

Road Expenditures Audrey Rue explained the rules of Wisconsin Statute 81.01 (3) whereas a Board cannot spend more than $5000 per mile of town road on road expenses without obtaining the electorates approval. A motion was made by Supervisor Berg to call a Special Meeting of the Town Board at 11:00 Am on Thursday, July 29, 2004 for purposes of deciding if the Board should call a Special meeting of the electorate. Supervisor Stube seconded motion. Motion Carried.

It was noted that Ms. Bachmann from the City of Madison should be on the August 24, 2004 agenda to discuss both the Milwaukee Street project proposal and also to discuss the work the city of Madison is doing on Severson Road. Ms. Bachmann shared information regarding the Maywick Estate development and the issue on Severson Road.

It was also noted the August 10, 2004 agenda should include gathering info from the Board on topics to discuss at the Special Meeting of the Electorate.

Roxanne Stillman Rezone Request Ms. Stillman was present to discuss breaking off 2 acres from her land. She would sell these 2 acres to a friend who in turn would be putting up a cycle shop to build bikes.

Supervisor Johnson explained the process Ms. Stillman would have to go through to split and rezone a parcel. He indicated she would need to go before the Board of Adjustments. Supervisor Berg questioned if this fits into the Town's land use plan.

Continued discussions stated that Roxie Stillman owns 17 acres that are already zoned C-2. Supervisor Johnson indicated Ms. Stillman would need to go before the Plan Commission, but Ms. Stillman was told to start at the Dane County level.

Road Bids Supervisor Berg made a motion to defer the Road Bid Proposals until the August 24, 2004 Board meeting. Motion was seconded by Supervisor Johnson. Motion Carried.

Wisconsin Towns Association Changes Supervisor Berg made a motion to defer this discussion to the August 10, 2003 meeting. Supervisor Stube seconded motion. Motion Carried.

Plan Commission Manual Amendment to Appoint/Reappoint Members A revised portion of this process dated July 20, 2004 was presented. Supervisor Berg made a motion to approve the reappointment/appointment process per the amended pages. Supervisor Johnson seconded motion. Motion Carried.

Legal Fees in 2004 Supervisor Berg made a motion to defer the legal fees discussion until after a Closed Session is held, whereas the Town Board and Plan Commission would be brought current on discussions regarding the potential boundary agreement with the City of Madison. Supervisor Johnson seconded motion. Motion Carried.

Railroad Concerns on North Fair Oaks Avenue Audrey gave an update on this issue. She has been working with the Public Service Commission in an attempt to get the Railroad Company to do some maintenance at these railroad tracks. The repair should include the drainage ditch issue. Supervisor Berg suggested a possible meeting might help move things along. Audrey will look into this.

Other Issues Audrey was asked to look into the 50/50 County share on culverts. This issue was raised at the July 13 th meeting. This is to be put on the August 24 th agenda.

Approval of July 13, 2004 Meeting Minutes A motion was made by Supervisor Berg to approve the minutes as amended. Supervisor Johnson seconded motion. Motion Carried with Supervisors Stube and Linzmeier abstaining.

Approval of Vouchers A motion was made by Supervisor Linzmeier to approve the vouchers presented, Motion was seconded by Supervisor Stube. Motion Carried.

Public Comment Deborah Sellers asked when the Plan Commission meetings are held. She asked about the stability of the walking bridge over Starkweather Creek. Supervisor Johnson responded that the bridge belongs to the City of Madison. Deborah then raised questions on the sign posts that she feels are rusted. The signposts are located at Furey/Gannon, Powers/Webb and the No Parking sign facing Fair Oaks. Audrey will have Public Works look at the signposts.

There were comments made on Storm Sewer issues in the plat, Stop signs in the Plat and also a missing sign in April Hill. The missing sign said “Children At Play” – Audrey will look into.

Supervisor Stube questioned the Day Care Public Hearing, specifically whom attends.

There was some discussion on the maintenance of the cemetery. Audrey will discuss with the Public Works personnel.

Supervisor Berg commented the cover memos with the meeting agendas are very helpful.

Adjournment A motion was made by Supervisor Linzmeier to adjourn at 9:07 PM. Supervisor Johnson seconded the motion. Motion Carried.

Respectfully Submitted,

Audrey Rue, Clerk/Treasurer/Administrator